What To Do With Last Minute Wedding Guests


Whether it’s a friend or loved one canceling the only day before your wedding or one of your suppliers falling through, dealing with last-minute cancellations may be very stressful.


Sometimes the opposite happens and your good friend invites someone who never reserved a spot. Both situations can leave you feeling frazzled and incredibly stressed out.


Unfortunately, many vendors ask for a final guest count the week before the wedding which leaves you in a tricky situation? Do you pay for the people who can’t come? Do you allow your friend to bring their guest?


There are a few ways to keep calm and handle this situation and some things you can do to prepare before it even happens. This step can be a part of your Georgia venue wedding checklist.

Start With the Vendors

If you have already reserved a spot for a specific amount of people, you first need to make sure you can add in one more person. Many venues in Georgia are willing to help squeeze in one more person, though it may impact things like your seating chart.


If the venue and vendors give the okay, you can then tell your guest that it is okay to bring their last-minute guest.


On the flip side if you have four or five people cancel at the last minute you may not be able to get your money back. You may still end up paying for the full amount of people that you originally stated when you gave the final guest count.

Communicate with Family and Friends

If you are not planning for any plus-ones at this event you need to make that clear. You need to be honest about what you are doing and why you’re doing it. Not everyone can afford to have every single plus one come to the wedding.


Every person costs money and you may need to limit your guest list, but you need to communicate that with family and friends plus anyone who is helping plan the wedding.

Plan for It

Planning for 4-5 guests to drop out will help you figure out your end numbers. Many people will have things that come up and they won’t be able to make it. Now, if this is an easier wedding like a backyard wedding, it may not be that big of a deal.


You may also want to look at your guest list and figure out who is more likely to bring an uninvited guest and then plan for it. You can either assume they will be bringing someone last minute or you can talk to them in advance saying you really can’t afford uninvited guests.

Go With It

You can’t prepare for everything, but you can limit the number of surprises on your wedding day. Expect to pay a bit extra for the people who drop out last minute, but you can also use those seats for a last-minute guest.


It’s important to not focus too much on this aspect and enjoy the day at your Georgia wedding venue.