Picking a wedding venue is an important decision. Your venue can impact what choices you have, how your wedding day feels, and the experience your guests get. If you’ve started the research process, you know just how many wedding venues are available. While you will most likely have many wedding venue options, you’ll need to select your top few choices and request to tour them.

Wedding Venue Considerations

It can be difficult to know what considerations to take into account when looking for a wedding venue. Let’s go over some questions you can ask to learn more about a venue and if it could be the right option for your big day…

What insurance policies do you have?

Liability insurance is important, especially if people are going to be drinking. If a venue doesn’t have liability insurance, then you could be held accountable if an accident happens at your reception.

Do you have security services?

Safety shouldn’t be something you have to worry about at your wedding reception. Picking a venue that has security can provide you with peace of mind and the assurance that there are professionals available in the case of an elevated situation.

As a general rule of thumb, you should have two security guards for 100 guests and then add an additional guard for every 100 guests after that initial amount.

What transportation options are available?

If the majority of your guests are taking a plane to the location of your wedding, they’ll need transportation to their accommodations. Asking about transportation options in the area can give you a good idea of the choices your guests will have.

How do you handle pricing? What does the price include?

Getting a clear idea of venue pricing is essential. Sticking to your wedding budget can be difficult, so it’s important to know how much you’ll be paying for a certain venue and what that price includes.


If your favorite venue is out of your price range, consider asking the staff if there’s any flexibility. The venue may have a different pricing structure for a different time of the year or a different day of the week. Being flexible can be important if you’re on a tight budget.

What time requirements do you have?

You’ll need to make sure that you’re aware of the timeline your venue has in mind. It’s important to ask about what time you can start setting up and when you’ll need to have everything vacated from the venue. If the timeline the venue has in mind won’t work for your big day, it may be possible for some adjustments to be made.

What kind of cancellation policy do you have?

Life happens, so it’s important to be prepared for a variety of situations. Picking a wedding venue with a great cancellation policy can provide you with peace of mind and help you know what to do if a situation occurs. It’s essential to make sure that a venue’s cancellation policy is written down and that they can be held to it.